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Brokerage Coordinator

Brokerage Coordinator

Job Description Summary

We are seeking a Brokerage Coordinator to support a market leading team of Brokers at a top global real estate services firm. The role consists of execution of work related to commercial real estate transactions and client deliverables.   This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings.   It is a multifaceted role requiring strong organizational skills, plus the ability to take some initiative and multi-task in a fast-paced environment.  The Brokerage Coordinator will be trained and become highly proficient with the internal systems including team’s database, as well as Workday, Salesforce, Microsoft and Adobe applications.  This position offers the opportunity to gain knowledge and experience in commercial real estate plus growth potential within a well-established Brokerage team in Downtown Los Angeles.

Job Description

Execute All Administrative Functions

  • Prepare AIR Forms - Purchase and Sale Agreements, Leases Agreements, Tenant Estoppels and Disclosures (Property Information Sheets and Seller’s Mandatory Disclosure)

  • Draft Listing Agreements – Cushman & Wakefield and AIR Forms.  Coordinate with Legal Department and Management to Finalize for Execution.   

  • Prepare Letter of Intents, Proposals to Lease or Purchase, Counter Responses and other Transaction Related Correspondences  

  • Prepare and process Vouchers for Closed Transactions, Marketing Budgets and Broker Expenses

  • Organize all agreements, property information and due diligence materials for each pursuit  

  • Support Timeliness of Team’s deliverables


Manage Team/Broker Calendars

  • Schedule Weekly Team Meetings

  • Set and Confirm Client Meetings and Conference Calls

  • Schedule and Coordinate Broker Events (Open House)  


Coordinate All Marketing Efforts

  • Create, Enter and Maintain Listings in External Listing Multiple Services (AIR, LoopNet, and CoStar)

  • Maintain and account for our subscription with LoopNet and our team’s listings posted within  

  • Coordinate with Vendors (Aerial/Drone Photograph, Contractors, Consultants, Commercial Printers/Mailers and Copying of Plans)

  • Maintain our Team’s Internal Active List of Property Listings and Pursuits

  • Prepare Weekly Marketing Updates and Activity Reports for Clients

  • Respond and Track Inquiries on All of the Team’s Listings  

  • Prepare Property Surveys, Tour Books, Property Flyers/Brochure and other Marketing Materials as needed  

  • Research Availabilities and Comps in Listing Multiple Service and Internal Cushman & Wakefield Database  


Maintain Team’s Internal Database

  • Manage the subscription and function of the Internal Database

  • Input and update contacts information in Internal Database

  • Create targeted mailers from Internal Database  


Participate in Business Development

  • Attend Strategy Sessions with Team and Others

  • Research Property Owners and Companies for Contact Information (Names, Phone #s and Email Addresses)

  • Prepare Targeted Follow-up and Solicitations for New Clients  

  • Monitor and populate Cushman & Wakefield Client List  

  • Oversee Team Promotional Efforts and Client Outreach such as targeted mailers, postcards, client gifts & holiday cards


Requirements:

  • Bachelor’s degree or equivalent

  • 3+ Years’ experience in marketing, administration or related field; or similar combination of education and experience

  • Excellent oral and written communication skills

  • Proficiency with Microsoft Office Suite

  • Proficiency with Adobe Creative Suite

  • Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently

  • Demonstrated strong interpersonal skills

  • History of excellent internal and external customer service


Physical Requirements:

  • Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for 8 hours a day

  • May involve periods of standing, such as operating at machines including copiers, scanners, binding, cutting, and folding

  • Some overtime may be required

  • Regularly required to lift supply boxes; some could weigh up to 30 pounds

  • Extensive walking through out the office

  • Regularly required to talk, hear, and use hands and fingers to write and type

  • Ability to speak clearly so others can understand you

  • Ability to read and understand information and ideas presented orally and in writing

  • Ability to communicate information and ideas in writing and orally so others will understand

  • Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays


Note:  This position requires compliance with our COVID related protocols, which may also include client-specific requirements.  This might include, but is not limited to, either providing documentation of full vaccination as per CDC guidelines or agreeing to regular COVID testing.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, email  HRServices@cushwake.com or HRServices@cwservices.com.  All inquiries not related to accommodations will go unanswered.

Additional Info

Job Type : Full-Time

Education Level : Bachelors Degree

Experience Level : Entry Level

Job Function : Administrative, Marketing, General

Contact : Lanya Shields; Lanya.shields@cushwake.com

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