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Operations Manager

Operations Manager

San Francisco, CA

Newcastle Partners, Inc. is a privately held, full-service, commercial real estate investment and development company focusing exclusively in West Coast gateway marketplaces. The firm is comprised of three Partners, a Development Manager, and an Operations Manager.

Operations Manager Job Description


  • Run day-to-day operations of office (distributing/opening mail, office supply management/ordering, check depositing & overall maintenance of office).
  • Facilitate execution and distribution of all Purchase and Sale Agreements and Amendments and all other real estate-related contracts.
  • Entity formation/registration for all new projects including obtaining FEINs, Articles of Organization, annual SOS registration, LLC tax payments, and entity cancellation/termination at project acquisition or sale.
  • Draft and manage press releases and email blasts upon project commencement; manage corporate website design, redesign, and content development.
  • Provide onsite IT support and liaison with off-site IT firm when needed.


  • From entitlement to project completion, heavily involved in the development process of warehouse distribution centers ranging from 50,000 square feet to 1,000,000 square feet; multiple simultaneous developments in stages from land acquisition to new project lease-up.
  • Manage and track all consultant contracts and subcontractor lien releases through the duration of the construction process.
  • Report to CFO on all finance matters and assist with accounting for all development projects.
  • Monthly construction draw packages to facilitate payment to vendors and general contractors; all of which require dedicated working knowledge of QuickBooks.
  • Reconcile bank accounts monthly.
  • Prepare monthly financials and bank reconciliations for all assets.
  • Administer all investor contributions, distributions, and project capital calls.
  • Execute all wire transfers for property deposits, project sales and purchases, and partner/investor distributions.
  • Process payroll and cut checks from various bank accounts/ACH transfers
  • Annual tax preparation, 1099, and financial reporting for all entities.

Asset Management

  • Property manager for several small office buildings in San Francisco.
  • Monitor and enforce the terms of all lease agreements, the billing and collection of rents and other tenant charges in compliance with leases.
  • Manage all aspects of lease administration including critical date master scheduling, lease notification and renewal notices; work with leasing agents to show prospective tenants’ vacant space.
  • Assist Director of Construction with various tenant buildouts and construction projects.


  • Minimum 3-5 years experience.
  • Solid accounting skills. Quickbooks experience preferred.
  • Real estate experience preferred.
  • Enthusiastic, ambitious and able to work in a fast-paced environment.

*This job is based in San Francisco and there is flexibility to work from home during Covid. Post-Covid, this position will primarily be in the office, with some flexibility to work from home. Newcastle will not pay for relocation.

Additional Info

Job Type : Full-Time

Education Level : Not Applicable

Experience Level : Mid to Senior Level

Job Function : Administrative

Contact : Please submit your resume to

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